September 5, 2023
Prescott High School Band and Orchestra Boosters
Meeting Minutes September 5th, 2023
Meeting called to order at 6:33pm
Attendees: Jennifer Whittemore, Jennifer Lacey, Tania Higgins,
Lani-Grimaldi Pierie, Dr. Calvin Audis, Leslie Schuster, Tia Knoy, Lisa
Dachenhausen, Eric Siegfried, Lynn Whitman, and Marianna Reynolds
Motion to approve last month’s treasurer report, budget, and meeting
minutes done by Tania Higgins, and second motion made by Jennifer
Lacey. All in favor, none opposed.
Report from Dr. Audis: We need to order and cover the cost of two new
pairs of shoes. The school covered all the other shoes needed but we had
two students join late, so we will cover the cost for those. We need to have
repairs done on the string instruments. Dr. Audis will go through the school
first to see if they will cover the cost. We will revisit this when he finds out if
the school will cover some, or all the cost of the repairs. Dr.Audis would
like to use the Fiddle Doctor for these repairs. He is local, very
knowledgeable, and has a quick turnaround time.
Update on Concert Attire: Thanks to Jennifer Lacey, the concert attire has
been dry cleaned and is hanging back in the closet.
Parent Meeting: The Parent meeting was very well attended. Thank you to
Lani-Grimaldi Pierie for filling in for Jennifer Whittemore. We had a lot of
good sign-ups from parents, but we are still missing chairs for some big
events throughout the year. We still need a chair for both silent auctions,
and a chair to head the spaghetti dinner. We are very thankful to have
three people signed up to write grants. There will be a meeting this Friday
at 3:30 with the grant writers and Dr. Audis to decide what we want to write
grants for and to whom. We have a list to refer to for our options.
Battle of the Bands: Thank you to Tania Higgins for setting this event up. It
was a huge success and we made over twelve hundred dollars. We had
over 600 dollars in donations and McDonalds gave us a percentage of the
profits for those two hours which came out to 510.00. McDonalds also
gave us an additional 150.00. Tania is working on setting up another Battle
of the Bands, possibly in November or in the Spring.
First Football Game: First game was a great success. The Marching Band
kids enjoyed the spaghetti dinner that was served before the game. The
kids sounded great! The 50/50 raffle total was 156.50 but the winner gave
their winnings back to the band so we were able to keep the total amount
which was 313.00. At the booster tables we sold 8 magnets for a total of
40 dollars, we sold 52 chocolate bars, and we received 59 dollars in
donations.
Marching Band and Guard meal cost: The Boosters feed the kids 10 meals
throughout the season. We are asking for 80 dollars from each family to go
towards the cost of the food. We still have 20 kids who have not paid yet.
We need to send another email out to all those families who have not paid.
If a family cannot afford this, it’s not a problem but we need a response so
we can handle it accordingly. We have decided to feed the techs and staff
that support the band. They do a lot for us so we want to provide meals for
them.
Chocolate Bar Sales: These chocolate bars have a sell by date of October.
We would like to sell whole boxes if possible for a few weeks. The kids
need to bring in money before they get the chocolate. Storefront sales are
always good but we may not have time to make this happen during this
busy season, between football games and festivals.
Booster T-Shirts Sales: Order forms will be submitted soon by Tania
Higgins and if someone wants one at a later date, we can always put more
orders in with the company. Arizona Cap.
Bradshaw Football Game: They will be coming here this year and we will
be feeding our kids as well as their kids. They did not charge us last year
so we need to decide if we will charge them for food this year. They have
almost double the amount of kids. We will cover 50-60 of their kids and ask
them to cover the rest. Either way, all kids will get a meal before the game.
Jazz Festival: Our snack bar did not make any money for the Boosters.
Our table was not in the best location and there wasn’t an announcement
during the program to encourage the audience to visit the snack bar, to
support our program. We have a lot of snacks left over. We would like to
sell snacks in the band room before our football games, to our band and
guard kids. They can buy our snacks instead of going to the concession
stands.
Car Wash: We would like to do another car wash on the 16th from 10-4.
The car wash brings in over 1000 dollars so if we have enough kids and
adults, it is definitely worth having. It will be held at the school this time.
The kids need to show up at the time of their shift and stay the entire time
of their shift. Kids do not need to be sitting down, and looking at their
phones during the car wash. Kids need to be actively involved during their
shift.
October 3rd concert is canceled.
We have a marching band practice on Saturday from 9-5 due to a conflict
on Wednesday with an event held by the Special Olympics.
Mile High Band: We are hosting the Mile High Band on November 3rd. We
will feed them dinner before the game, and they will play with our marching
band on the field during halftime.
50/50 Raffle: We need to make sure we don’t sell to any person under 21
years of age.
End of meeting: 7:15pm