Meeting Minutes 01-09-2024

Meeting called to order at 12:36pm

In attendance: Jennifer Whittemore (President), Tania Higgins (Vice President), Jennifer Lacey (Vice

President), Lani Pierie (Treasurer), and Dr. Audis (Director)

Leslie Schuster (Secretary) unable to attend, Lani Pierie took the minutes.

Tania motioned to approve December 5, 2023 meeting minutes and December treasurer report, Jennifer Lacey seconded, unanimously approved.

Director: Upcoming events include:

Regional auditions, Flagstaff High School on January 27th with a festival for those selected at Kingman High School, February 16th/17th.

Concerts in the Ruth Street Theatre – PHS Jazz Band to play with the middle school jazz band on February 27th.

March 5th, Orchestra and Concert Band performances.

Jazz band with YC (TBD).

Festivals – Jazz Band on March 1st; Concert Band and Orchestra on March 7th.

March 27th – benefit concert. Dr. Audis has been working on this with Lisa Dachenhausen. Advertising is

planned to include the newspaper. Lani mentioned the benefit of flyers we can distribute to friends, family,

individuals interested in supporting the arts. Dr. Audis confirmed that a flyer will be generated.

Fundraising: Jennifer reported on recent fundraising including the winter silent auction ($570.25), Panda

Express night ($207.46), and the Stocking Stuffer Bazaar ($386.68).

Upcoming fundraiser - World’s Finest Chocolate bar sales. It was decided we will try to purchase 50 boxes of the $2 bars and 50 boxes of the $1 bars or just the $1 bars if all have to be the same. We will receive 5 free boxes. Sales will only be during the month of February.

Next restaurant night is Chipotle on January 22nd from 4-8pm.

Big, upcoming fundraiser is the Spaghetti Dinner and Silent Auction on February 22nd. Very few parents have volunteered to help thus far. Jennifer will be sending an email again with the link to sign up to help the night of the event and to remind parents to please ask for donations for the silent auction. Tania and Lisa recently went to Phoenix to ask businesses for donations. Several donations were secured and others are on the way. There will be a sign-up sheet placed in the band room for students to help the night of the event. We decided to keep the dinner pricing the same, $7 a plate the night of the event or $5 presale. Presale tickets will be available for purchase in the Bookstore and will be available until February 19th. Price for families of 5 people will be discounted at $30. We have changed the time of the event this year to 5:00-7:30pm with the auction wrapping up at 7pm. We will have a separate planning meeting on January 25th at 11:30am. The Jazz Band will play the night of the dinner.

Other Business: Marching band uniforms are collected from the students and are ready to be dry cleaned. Dr. Audis will be following up with a PO so the school can cover the cost. The boosters will assist with transporting to/from cleaners as needed.

Jennifer has followed up with the parents who volunteered to write grants, but has not received replies. She will be reaching out again.

Next meeting will be February 6, 2024 at 12:30pm.

Meeting adjourned at 1:10pm.