Meeting Minutes 04-02-2024

Meeting called to order at 12:36pm

In attendance: Jennifer Whittemore (President), Tania Higgins (Vice President), Jennifer Lacey (Vice

President), Lani Pierie (Treasurer), Marianne Reynolds (Member at Large), Shelly Bond (parent), Lisa

Dachenhausen (parent), Dr. Audis (Director), Missy Townsend (Athletic Director)

Leslie Schuster (Secretary) unable to attend, Lani Pierie took the minutes.

Tania motioned to approve March 5, 2024 meeting minutes and the March treasurer’s report, Jennifer Lacey seconded, unanimously approved.

Director:

- Dr. Audis spoke about the benefit concert that took place on March 25th. He felt it was a success as we

made a little under $800 with a rather small turnout ($588 for the concert, $183 for bake sale). He would like to do more such events in the future to involve the community in our programming.

- On April 26th, the students will be attending clinics at Mesa Community College. After this event, the

students will spend time at Golfland Sunsplash. The cost per student is approximately $60. The board

decided that we will be paying for all seniors who attend. Need for 4-5 adult chaperones per Missy

Townsend. Permission slips needed for the event.

- Dr. Audis stated that another upcoming expense is awards for the end of the year/last concert and frames for certificates (approx. 18 frames). Before purchasing more frames, we will use the ones we already have.

- Missy and Dr. Audis addressed concerns regarding any type of “personal accounts” for the students. The board responded by assuring that all funds will be absorbed into our general account.

- Dr. Audis mentioned Disneyland as a likely trip for next spring and that choir and theater may want to be included. The board expressed that we may be open to managing funds for the trip, but that we would not be fundraising for these additional organizations. Missy explained how tax credit money can be applied and also stated that we are allowed to manage funds and pay for our trips without involving the school/bookstore.

Fundraising:

- Jennifer Whittemore pointed out that we made our yearly budget by raising just over $39,000.

- Dr. Audis reported on which students turned in chocolate sales money. Jennifer Whittemore stated that she

has emailed all parents regarding outstanding money and all but one student is accounted for based on

parents stating they will have money in soon.

- Jennifer W informed the board of a possible fundraising opportunity with the Rotary Club to take place at

Watter’s Gardens in September. Missy verified that we are allowed to participate in an event/fundraiser that

involves selling alcohol (adults only selling). Beyond assisting with the event, the Rotary Club wants us to

sell 200 tickets ($80/person). Jennifer is going to obtain more information. Currently we do not feel we could

sell that many tickets and do not want to be responsible for unsold tickets.

- We also discussed fundraising opportunities through Kim Beird and the Fain Family Foundation. This is

something we may be interested in, but not if we need to obtain a liquor license in our name. Lani will follow

up with Kim to collect more details.

- Missy shared information about Schoolfundr, an on-line tool to raise money at no cost to us. We need to get

contact information from Missy to get started.

Other Business:

- Lani asked Dr. Audis about plans to obtain the new marching band podium (the used one the board agreed to pay for). Lani did not receive a response when initially reaching out regarding purchasing/picking it up. Lani will follow up with Dr. Audis to hopefully sort this out during this fiscal year.

- Lani informed the board that our insurance company shares the status of our policy with other organizations (i.e. the City of Prescott). The board is fine keeping this as is for now.

- Jennifer W asked Shelly Bond to please find out the details of needed repairs for our large trailer. Shelly will let us know. Lisa indicated that this may be done at the bus barn.

- Lani mentioned that we may want to discuss moving the booster meeting to evenings, as there are parents who are willing to attend that are unable to do so because of their work schedule. Jennifer W stated that this was a decision for the new board.

- The board and Missy discussed possibly joining the overarching athletic boosters. Further exploration is needed. Jennifer Lacey will follow up with this.

- The board approved senior gifts proposed by Tania at just under $5 per student.

The board approved to meet one week later for our next meeting, so the meeting and the need for new board members can be announced at the May 7th concert. Next meeting will be May 14, 2024 at 12:30pm.

Meeting adjourned at 1:31pm.