Meeting MINUTES: 09-20-2021

Prescott Band Boosters Meeting Minutes - September 2021

September 20, 2021 Time: 12:30pm Location: Ruth Street Theater Lounge.

Attendees: Lisa Dachenhausen (President), Tania Higgins (Secretary), Jennifer Whittemore (Treasurer),

Dan Bradstreet (PHS Music Director)

Others: Roxanna De La Huerta, Lani Pierie.

Motion to approve meeting minutes with corrections: Motion by Jennifer: Seconded by Lisa.

Consent agenda: Treasurer’s Report.

Approval of Ammended By-Laws- Motion by Jennifer, Seconded by Lisa

Ongoing business:

● Waiting for Julie Aranda or Lesley Jenkins to respond to the opening for the Member At Large

position. Position of Vice President is still open.

● Spoke about Whitney Kahn updating our website before the Las Fuentes event.

● Trying to update Facebook PHS Band and Orchestra page.

● Beth Mull’s name to be removed as Primary User on Booster P.O. Box 10651, and Prescott Post

Office on Miller Valley Road and to be changed to Lisa Dachenhausen as Primary User.

● Needing two more people for 50/50 Raffle for the 10/1 game.

● Contact Richard Mabery to confirm he is our Statutory Agent for our Organization/501(c)3.

● Jazz Summit’s 3 key organizers received $25 Visa gift cards as thank you gifts.

● September 18th Instrument Evaluation Clinic will be rescheduled to Spring Semester.

New business:

● Tania asked Jennifer for the update on band members’ food payment fees.

● Roxanna will donate water to the Mile High Festival.

● Mr Brandstreet to re-email service clubs to help with the Mile High Festival.

● No physical fundraisers will be done at this time. IE: car washes, water sales etc.

● Make gift certificates/baskets for the December 9th concert/silent auction.

● Yes to selling pizza cards; Tania, Lisa and Jennifer to get together and talk about the event date.

Parents/students to drive to said locations on said date.

● Christianne Dinsmore signed up to be bus chaperone for all band festivals, two other parents

signed up for ABODA Semi-Finals Competition.

● Mike Stockberger or Brian Rainey (Fann) to pull band the trailer. Will talk with the Rainey’s to see

if they want to continue to do so.

● Approved $149 expense for ivolunteer website to organize volunteer events (MHF, etc).

● Sent out MHF email with advertising information (3rd time)/ivolunteer info on 9/19/2021

Action Items:

- Acker Night check in- Tania

- Check with Mr Maybery- Lisa

- Check back with donor for T-shirts- Tania

- Figure out date for Papa Murphy fundraiser- All

Next Meeting: 10/25, 12:30pm at Ruth Street Theater Lounge.

Adjourned: 1:23pm.